Athletics Travel

Athletic coaches are responsible for making sure all their players have completed the required paperwork.  Eligibility packets sent during the summer months contain a medical form that replaces the Risk & Responsibility Medical and Mental Health History Form for the regular season only.  Coaches must submit a complete team roster and season schedule along with the required forms.  All paperwork must be submitted to Eva Dean Folkert in the Athletic Office.

Regular season events

• Assumption of Risk and Release
• Student Off-Campus Programs Responsibilities

If teams travel for a special event, coaches should complete the necessary paperwork:

• Domestic Two or More Nights Programs
• International Two or More Nights Programs

More information can be found at the Athletics website. 
Email: folkert@hope.edu
Phone: 616-395-7070

Athletic International Travel Guidelines

PROPOSAL
A proposal to take an athletic team overseas should be submitted to the Athletic Director and Dean’s Council one year (12 months) prior to the proposed program dates:

1. Proposal should include:
   1. proposed itinerary
   2. estimated cost
   3. number of student participants and staff
   4. on-site resources and contacts
2. Questions to be considered in program design:
   (adapted from chapter 2, Education Abroad)
   1. What are the intercultural and academic learning outcomes for the program?
   2. What facilities will be needed for the group?
   3. Will the program take place in one destination or will participants travel to several destinations?
   4. How will transportation to and from the program’s location and during the program be arranged?
   5. What arrangements will be made for housing and meals?
   6. What will and will not be included in the fees charged?
   7. What types of visits, excursions and cultural activities will be included in the program? When will free time be scheduled?
   8. Will additional support staff and faculty be needed?  If so, how will they be compensated? Are their expenses covered?
   9. Are visas required?
   10. Are there any special medical requirements specific to location that should be addressed?
3. Emergency procedures and contact information
   1. List of hospitals, embassies, travel agents, etc.
   2. Does each program have a substantial evacuation/medical insurance policy?
   3. Follow Risk and Responsibility guidelines in case of emergency.

Parents should receive an itinerary, travel details and emergency contact information for the duration of the program.

Prior to departure, a mandatory orientation should be scheduled which includes culture/country specific information, as well as address basic cross-cultural communication skills.

Contact the Health Clinic for proper immunizations.

POST PROGRAM EVALUATION AND SUMMARY
A final report should be submitted to Eva Dean Folkert summarizing the overseas experience.