Risk and Responsibility

Hope College encourages its students to participate in a wide variety of educational experiences domestically and abroad.

To minimize health and safety risks, the college has adopted the following policies and procedures to govern travel for domestic and international opportunities and experiences.

Emergency Notification Procedures

In case of an emergency, contact Hope College Campus Safety at 616.395.7770.

Operators are available 24 hours/day, seven days/week. Campus Safety will contact the appropriate college personnel to assist you.

In an effort to assist you better, we have included an example of the Emergency Information Call Sheet that Campus Safety will use when taking your call.

Risk and Responsibility Paperwork

All off-campus programs or events require participants to complete Risk and Responsibility paperwork based on the duration of the program.

In addition, each individual participating in the program should carry an Emergency Medical Information Card. These cards can be obtained in the Student Development Office.

If you have questions about any Risk and Responsibility paperwork, please contact the Student Development Office at 616.395.7800.

One Day
Form Action
Assumption of Risk and Release for One day/One overnight program

Student groups: Submit to Julie Dalman in Student Development at least two business days prior to leaving.

Academic travel: Submit to Liz Steenwyk in the Registrar’s Office at least two business days prior to leaving.

Off-Campus Student Social Conduct and Behavior Contract OPTIONAL — Take original forms with you. Send copies to Julie Dalman in Student Development.
 One overnight
Form Action
Eligibility to Participate Submit to Julie Dalman in Student Development at least three business days prior to leaving
Student Off-Campus Program Responsibilities Take originals forms with you. Submit copies to Julie Dalman in Student Development
Assumption of Risk and Release for One day/One overnight program

Student groups: Submit to Julie Dalman in Student Development at least two business days prior to leaving.

Academic travel: Submit to Liz Steenwyk in the Registrar’s Office at least two business days prior to leaving.

Off-Campus Student Social Conduct and Behavior Contract OPTIONAL — Take original forms with you. Send copies to Julie Dalman in Student Development.
Two or more overnights (domestic or international)
Form Action
Eligibility to Participate Submit to Julie Dalman in Student Development at least three business days prior to leaving
Student Off-Campus Program Responsibilities Take originals forms with you. Submit copies to Julie Dalman in Student Development

Assumption of Risk and Release for Two or More Nights for either a Domestic or International program

Student groups: Submit to Julie Dalman in Student Development at least two business days prior to leaving.

Academic travel: Submit to Liz Steenwyk in the Registrar’s Office at least two business days prior to leaving.

Itinerary

Student groups: Submit to Julie Dalman in Student Development at least two business days prior to leaving.

Academic travel: Submit to Liz Steenwyk in the Registrar’s Office at least two business days prior to leaving.

Medical and Mental Health History Form Take original CONFIDENTIAL forms with you. Leave copies with the department secretary in a sealed envelope.
Off-Campus Student Social Conduct and Behavior Contract OPTIONAL — Take original forms with you. Send copies to Julie Dalman in Student Development.
Faculty/Staff Leader Responsibilities

The faculty/staff leader role is one of significant importance. In order for the coordination and execution of the off-campus program to be successful it will be key that the program leader understand and complete the following list of responsibilities.

  1. A faculty/staff leader will accompany all off-campus programs that include students.
  2. Collect and submit all necessary Risk and Responsibility forms as outlined to the appropriate offices (see Risk and Responsibility Paperwork above).
  3. In advance of departure, conduct an appropriate orientation program for all participants (see Orientation guidelines).
  4. Contact the Health Center for a Travel Clinic tailored for your program’s location.
  5. Consult with the Health Center and/or Counseling and Psychological Services Office on all medical and/or psychological conditions that impact students traveling with you.
  6. Meet and discuss with flagged students what you should know about their medical conditions and have a written plan of action as needed.
  7. Carry copies of major medical cards, proof of immunizations and other important documents away from the originals. For international programs, carry copies of the front page of all passports and any necessary visas.
  8. Notify the college in the event of an itinerary change and/or emergency within the group or location of program.
  9. Follow and use the Recommended Procedures for Emergency Notification (posted above).

    NOTE: The program leader has the authority to determine if a student’s behavior warrants termination from the program at the student’s expense.
Student Responsibilities

As a participant in an off-campus study program or event sponsored by the College, the student must understand and complete the following list of responsibilities.

  1. The student must complete all Risk and Responsibility forms.
    1. Eligibility to Participate
    2. Assumption of Risk and Release
    3. Medical and Mental Health History Form
    4. Student Off-Campus Program Responsibilities
  2. Student is required to maintain good standing after a program accepts them. This means that they must maintain good academic standing as well as good social standing.
  3. Student must obtain all required and recommended immunizations for travel, as determined by the Health Center.
  4. Student must attend all required on-campus orientation session(s).
Student Athlete Pre-season Physical
Print the Assumption of Risk And Release for Domestic Off-Campus Programs form, fill it out and bring it with you to your physical in the Dow! Do not forget it. You will not be cleared for your physical without turning this form in.
Crisis Management Team
Dr. Richard A. Frost Vice President of Student Development, Dean of Students
Carol DeJong Registrar
Dr. Kristen Gray Assistant Dean for Health and Counseling
Amy Otis-DeGrau Director of International Education
Cindy Sabo, RN Associate Director of the Health Center
Jeff Hertel Director of Campus Safety
Kevin Kraay Business Manager
Tim Schoonveld Co-Athletic Director
Carl Heideman Director of Process and Innovation, and CIT