Student Employee Resources

Check out the Student Employee Handbook 

Employment Paperwork

After receiving a job offer, to officially become a student employee you will need to fill out the required employment paperwork on or prior to your first day of work. This includes:

Federal I-9 (Employment Eligibility Verification)

All employees must complete a Federal I-9 on or before their first day of work:

• The I-9 requires that documents be shown that establish your identity and employment authorization. 
• A list of acceptable documents is on page 2 of the I-9 and can also be found at the U.S. Citizen and Immigration Services website.
• The documents presented at the Human Resources office must be the originals; photocopies, scans or pictures cannot be accepted. 

Common documents used for the I-9 are (this is not an exhaustive list):

• List A: U.S. Passport, or
• List B: Driver’s license and Social Security card or birth certificate

I-9 Requirements for International Students

International students need to present a current passport and your I-94 document for the I-9.

Additionally, international students will need to complete the following forms at the Human Resources office:

• Foreign National Certificate
• Form 8233 (only if applicable)

If you do not have a Social Security number, you will need to apply for one before submitting your employment paperwork. Bring in your receipt for Social Security with your paperwork to start the process. You will need to return with your Social Security Card once received to complete the process and begin getting paid.

Additional resources for international students can be found on the Hope College Center for Global Engagement’s Immigration Information page.

W-4 (Federal and State)

Federal and State W-4s provide information for Hope College to set up the appropriate level of income tax withholdings from paychecks. Employees needs to complete both of these forms:

• Federal W-4
• Michigan W-4*

Note: if your permanent residence is in Illinois, Indiana, Kentucky, Minnesota or Ohio, you will complete a Certificate of Non-Residency form instead of the Michigan W-4.

PAYCHECK OPTIONS

Paychecks are issued every other Friday, paydates are listed in the Payroll Calendar section below. There are three options for receiving paychecks:

Direct Deposit (Recommended)

Employees are strongly encouraged to sign up for direct deposit of their paycheck. Direct deposit can be set up in the Hope College App (instructions available on the Payroll and Forms page) or by submitting the Direct Deposit Form to the Human Resources office.

Deposited to Student Account

Student employees can also have all or a portion of their paycheck applied to their student account. To take advantage of this option, please complete a Student Account Deposit Form and bring it to the Human Resources office.

Paper Paycheck

By default, if direct deposit is not setup, employees are issued a paper check.

Paper checks are not mailed and need to be picked up in the Human Resources office every other Friday.

Timesheets

• Student employees are required to accurately record their hours worked in the Hope College App (phone) or at app.hope.edu (computer).
• Timesheets are due at the end of each pay period; we recommend that you submit your timesheet after your last shift of the pay period with a submission deadline of 11:59 p.m. on Sunday.
• Instructional video: How to complete timesheets (student staff)
• On the rare occasion you forget to submit your timesheet or forget to enter a shift on a submitted timesheet, please complete a Back Pay Request Form.

PAYROLL CALENDAR

2026 Student Staff

	PAY PERIOD	Pay Date	Time Sheets due (at 11:59 p.m.)
ST01	December 13–26, 2025	Friday, January 2	Friday, Dec. 19 (Noon)
ST02	December 27–January 9	Friday, January 16	Sunday, January 11
ST03	January 10–23	Friday January 30	Sunday, January 25
ST04	January 24–February 6	Friday, February 13	Sunday, February 8
ST05	February 7–20	Friday, February 27	Sunday, February 22
ST06	February 21–March 6	Friday, March 13	Sunday, March 8
ST07	March 7–20	Friday, March 27	Sunday, March 22
ST08	March 21–April 3	Friday, April 10	Sunday, April 7
ST09	April 4–17	Friday, April 24	Sunday, April 19
ST10	April 18–May 1	Friday, May 8	Sunday, May 3
ST11	May 2–15	Friday, May 22	Sunday, May 17
ST12	May 16–29	Friday, June 5	Sun, May 31
ST13	May 30–June 12	Thursday, June 18	Sunday, June 14
ST14	June 13–25	Friday, July 3	Sunday, June 28
ST15	June 27–July 10	Friday, July 17	Sunday, July 12
ST16	July 11–24	Friday, July 31	Sunday, July 26
ST17	July 25–August 7	Friday, August 14	Sunday, Aug 9
ST18	August 8–21	Friday, August 28	Sunday, Aug 23
ST19	August 22–September 4	Friday, September 11	Sunday, September 6
ST20	September 5–18	Friday, September 25	Sunday, September 20
ST21	September 19–October 2	Friday, October 9	Sunday, October 4
ST22	October 3–16	Friday, October 23	Sunday, October 18
ST23	October 17–30	Friday, Nov 6	Sunday, November 1
ST24	October 31–November 13	Friday, Nov 20	Sunday, November 15
ST25	November 14–27	Friday, December 4	Sunday, November 29
ST26	November 28–December 11	Friday, December 18	Sunday, December 13
ST27	December 12–25	Friday, December 31	Sunday, December 20

2027 Student Staff

	PAY PERIOD	Pay Date	Time Sheets due (at 11:59 p.m.)
ST01	December 26, 2026 – January 8, 2027	Friday, January 15	Sunday, January 10
ST02	January 9–22	Friday January 29	Sunday, January 24
ST03	January 23–February 5	Friday, February 12	Sunday, February 7
ST04	February 6–19	Friday, February 26	Sunday, February 21
ST05	February 20–March 5	Friday, March 12	Sunday, March 7
ST06	March 6–19	Friday, March 26	Sunday, March 21
ST07	March 20–April 2	Friday, April 9	Sunday, April 4
ST08	April 3–16	Friday, April 23	Sunday, April 18
ST09	April 17–30	Friday, May 7	Sunday, May 2
ST10	May 1–14	Friday, May 21	Sunday, May 16
ST11	May 15–28	Friday, June 4	Sun, May 30
ST12	May 29–June 11	Friday, June 18	Sunday, June 13
ST13	June 12–25	Friday, July 2	Sunday, June 27
ST14	June 26–July 9	Friday, July 16	Sunday, July 11
ST15	July 10–23	Friday, July 30	Sunday, July 25
ST16	July 24–August 6	Friday, August 13	Sunday, August 8
ST17	August 7–20	Friday, August 27	Sunday, August 22
ST18	August 21–September 3	Friday, September 10	Sunday, September 5
ST19	September 4–17	Friday, September 24	Sunday, September 19
ST20	September 18–October 1	Friday, October 8	Sunday, October 3
ST21	October 2–15	Friday, October 22	Sunday, October 17
ST22	October 16–29	Friday, November 5	Sunday, October 31
ST23	October 30–November 12	Friday, November 19	Sunday, November 14
ST24	November 13–26	Friday, December 3	Sunday, November 28
ST25	November 27–December 10	Friday, December 17	Sunday, December 12
ST26	December 11–24	Friday, December 31	Sunday, December 19 (TBD)

OPT IN FOR ELECTRONIC W-2

Student Employees are encouraged to sign up to receive their W-2s electronically in the Hope College App. To opt in/out:

• Log into the Hope College App
• Under Tools in the left sidebar, expand My College Account and select Employee
• On the Employee Dashoboard, expand the Taxes section
• Click onthe Electronic Regulatory Consent text hyperlink
• Check the box for Consent to receive W-2 electronically
• Click on the Submit button