Verifications

Standard enrollment verifications provide confirmation of enrollment status (part time/full time), enrolled terms and dates of attendance. Degree verifications typically provide dates of attendance, degrees conferred and majors and minors.

Request to have your enrollment at Hope verified

Below, you can find more information about standard enrollment verifications, special verifications for jury duty or confidential information, helpful information for parents and degree verifications.

STANDARD ENROLLMENT VERIFICATION

To receive a standard enrollment verification that includes your name, permanent address, semesters enrolled and full- or part-time status, print and complete the enrollment verification form. Anticipated graduation date will be included only if you check that box and write in the semester and year.

We are unable to confirm enrollment for a future semester, but we can confirm if you have registered for classes for that semester.

If you would like additional information included on your verification, make note of it in the bottom right-hand corner of the request form. If any of that information is confidential (GPA, schedule, ID number, etc.) see the “confidential information” section below.

Process time for enrollment verifications is typically 1–2 business days, except when the college is closed. Return the form to the Registrar’s Office. You can also complete a form in our office.

JURY DUTY

If you need proof of enrollment or future registration for jury duty, we have a standard letter that we send to the court, along with an enrollment verification. On the enrollment verification request form, write the name and address of the court to which the letter should be addressed, along with your juror number or other court identifying information that we may reference in the letter.

The letter and enrollment verification is typically sufficient to be released from jury duty, but if the court specifically requests additional information, note that on your form.

NON-HOPE VERIFICATION FORMS (INSURANCE, ETC.)
We are happy to complete any forms given to you by your insurance company or another third party. Be sure to sign the form if it requests anything confidential — see below for more information. Bring it to the Registrar’s Office and let us know if you would like to pick it up when it's completed or send it directly to the third party. Process time is 12 business days, except when the college is closed.
CONFIDENTIAL INFORMATION (GPA, SCHEDULE, ID, ETC.)

Per FERPA, any of your confidential information such as GPA, class schedule, student ID number, etc. cannot be released to anyone else without your written consent. To have any of this information included in your enrollment verification, print the form, sign it by hand and specify exactly which information you would like released.

INFORMATION FOR PARENTS

If you are a parent or guardian of a Hope student, you may also use the above enrollment verification request form. As noted above, any requested confidential information must be approved by your student with their handwritten signature.

We report enrollment for all students to the National Student Clearinghouse (NSC) on a monthly basis. The reports include enrollment dates and statuses, estimated graduation date (see more below), and actual graduation date (after the student's degree has been awarded). The Clearinghouse reports the data to the National Student Loan Data System (NSLDS). Your or your student’s loan servicer should be able to locate your student in the NSLDS system.

ESTIMATED GRADUATION DATES

The estimated graduation date we provide to the NSC is automatically five years after the student’s first term at Hope. For transfers and readmits, it may be less, based on earned credits. We provide five years because not all students graduate in four years. Their loans could potentially be affected by giving an estimated graduation date that is less than their actual graduation date.

If you need documentation of your student's actual graduation date (if your student has applied to graduate or is expecting to graduate before the estimated graduation date), please request an enrollment verification.

VERIFICATIONS FOR THIRD PARTIES/EMPLOYERS

Hope has contracted with the National Student Clearinghouse to provide enrollment and degree verifications for Hope students. Please note the Clearinghouse charges a fee.

ENROLLMENT STATUSES

Fall or spring semester
Full time 12+ credit hours
3/4 time 9–11 credit hours
Half time 6–8 credit hours
Less than half time 1–5 credit hours

 

Important Dates

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